6 tips for successful vehicle tracking implementation
Written by VisionTrack
24 January 2019
You’ve done your research and know that a vehicle tracking system could bring significant benefits to your company. Other businesses in your sector are increasing their productivity, improving drivers’ safety, and reducing costs with GPS tracking tools. Investing in a vehicle tracking system for your fleet is a smart move. You’ll find many resources online that show you how such solutions work and what advantages they bring to organizations. But what about there implementation?
There are a few things you need to do to implement a vehicle system successfully.
Just because the benefits of vehicle tracking are clear to you, it doesn’t mean your employees feel the same way. In fact, the onboarding process during the GPS tracking implementation is just as important as the tool itself.
By being clear about the objectives of adding this new technology to your fleet and explaining how it can benefit the daily responsibilities of your employees will make the transition smoother.
If you’re ready to take the plunge, this article is for you. Here are X tips for successful vehicle tracking and limitations that your company.
1. Show the benefits of GPS tracking
It’s not enough to simply let your employees know that you will be equipping your vehicles with tracking devices. You first need to make them understand why you’re doing it. If you don’t, they might get concerned.
Clarify the purpose of the technology to get your employees on board. Perhaps it’s about the vehicle maintenance and over servicing you’re not controlling? Maybe the number of workplace accidents has increased? Or you’re looking for a way to serve your customers better?
All these goals are viable reasons for implementing vehicle tracking solutions, and once you communicate them to your employees, they will surely agree with you.
2. Explain how vehicle tracking works
The first thing you need to do is communicate to your team how GPS tracking actually works. Once they understand how such solutions work, they will have an easier time understanding why you decided to install one.
Note that initially, employees might feel that the technology is invasive and that the management doesn’t trust them. Explain to drivers why it’s a good idea to collect that information and how you will process it. That way, you will avoid misconceptions or drivers becoming worried that you will be surveilling them.
3. Show how vehicle tracking benefits employees
When introducing your vehicle tracking solution, it’s a good idea to explain the advantages it brings employees directly. For example, having the technology on board means that employees will have to complete less paperwork. There will be no more manual log entries or proof of delivery documentation because all these tasks will be automated.
GPS tracking also helps to generate more revenue for the business, and that could mean potential incentives or bonuses based on employee performance. If your staff know that reducing costs and improving productivity could earn them more money, they will be motivated to make this new system work for you.
4. Be honest and open
It’s dangerous to hide the fact that you are installing tracking devices in your fleet. The idea behind vehicle tracking is improving your business operations, not controlling employees. There is no reason to track your employees secretly. In fact, in some regions, it may be illegal to install GPS tracking solutions without informing the staff first.
It’s key that employees know that data about their behavior is collected. Be transparent during the process to avoid any negative backlash and make sure that the new technologies welcomed by the employees before implementing your solution.
5. Show how vehicle tracking helps to keep your fleet safe
Make it clear that one of the key reasons why you’re using GPS tracking is keeping your fleet and employers safe. Safety is much more than just a legal responsibility. It’s a moral obligation, and for companies that operate fleets of vehicles, it’s a crucial one.
GPS tracking allows organizations to monitor and correct overspeeding, harsh braking and acceleration. By minimizing these behaviors, you will reduce the risk of accidents, and that’s something your employees can only be thankful for.
6. Demonstrate the value of tracking to your company’s bottom line
If you fail to explain the benefits of the vehicle tracking solution to your employees they might become suspicious and think that all the profits that will come from cutting costs will go to the owners and management.
Show that cost reductions will benefit everyone. With more cash flow, the business can provide employees with better job security and more opportunities to grow.
GPS tracking is a critical technological innovation for improving business revenue and reducing costs. To ensure successful implementation, use these tips and introduce the technology to employees first to help them understand what advantages it brings both to the company and them directly.
Do you have any questions about implementing a vehicle tracking solution successfully? Get in touch with us; we help organizations introduce such tools in the most efficient ways.